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Administrative Assistant, Regional Development (Chicago)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

With your application, please submit a writing sample: Scenario: A Notre Dame benefactor has given a gift of $5000.00 to the Sorin Society. The fundraiser you support has asked you to write a thank you letter to this benefactor. Fundraiser’s name: Thomas Jones, Director of Development University of Notre Dame 1251 N. Eddy Street, Suite 300 South Bend, IN 46617 Benefactor’s name and address: Mr. John Doe 1111 Plain Street Anytown, IN 99999

Position Information

Position Information

Job Title Administrative Assistant, Regional Development (Chicago)
Job Description

Primary responsibility is to support Directors of Regional Development. Included in this collaboration is the evaluation, targeting & contacting of leadership benefactors & prospects in the region to enable solicitation by Directors of Development. The Regional Administrative Assistant is also responsible for assisting in donor relationship building and stewardship efforts essential in procuring six to eight figure gifts within the Development Department. Autonomous management of all office functions while Directors travels.

This position is located in Chicago, IL

Duties and Responsibilities:

  • Portfolio management: Provide support for identification, cultivation and stewardship of benefactors at targeted giving level. Maintain benefactor information system to assist Directors in maximizing productivity by focusing attention on targeted prospects. Build profiles which reflect historical information and philanthropic preferences necessary to enhance prospect cultivation and increase commitment levels. Assist Directors in addressing donor needs and finding timely solutions.
  • Benefactor stewardship: Provide contact point for donors requiring special handling and proper acknowledgement of their leadership support. Respond to benefactor requests or grievances and communicate these with the fundraisers. Help the fundraisers understand the University’s needs compatible with benefactor’s personal priorities in order to aid in six to eight figure solicitations. Communicate with other administrative assistants to optimize best practices in reporting as well as donor relations.
  • Administrative duties: Administrative and organizational support to fundraisers of Regional Development. Travel planning includes air, hotel, car and meal reservations as well as preparing travel and expense reports. Reconcile expenditures & budgets. Maintain benefactor records and contact reports in database. Generate reports and acknowledge gifts.
  • Additional duties or other general administrative responsibilities as needed and directed.
Minimum Qualifications
  • Bachelor’s degree preferred.
  • Proficient use of Microsoft Office Suite (Word, Excel) and Google (email, calendaring, docs and sheets).
  • Exceptional organizational and prioritizing skills necessary to handle multiple tasks, meet project goals and special project deadlines in a fast-paced environment.
  • Excellent interpersonal and communication skills.
  • Mission oriented.
Preferred Qualifications
Special Instructions to Applicants

With your application, please submit a writing sample:

Scenario: A Notre Dame benefactor has given a gift of $5000.00 to the Sorin Society. The fundraiser you support has asked you to write a thank you letter to this benefactor.

Fundraiser’s name: Thomas Jones, Director of Development
University of Notre Dame
1251 N. Eddy Street, Suite 300
South Bend, IN 46617

Benefactor’s name and address:
Mr. John Doe 1111 Plain Street Anytown, IN 99999

Department Development-Regional Admin. (21034)
Department Website
Family / Sub-Family General Admin / Dept Admin
Career Stream/Level NIC 2 Coordinator
Department Hiring Pay Range $25,717 to $44,086
Pay ID Semi-Monthly
FLSA Status S5 - FT Non-exempt Salaried
Job Category Administrator/Professional
Job Type Full-time
Schedule: Days of Week & Hours
Schedule: Hours/Week
Schedule: # of months

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

Job Posting Date (Campus) 09/13/2017
Job Posting Date (Public) 09/13/2017
Job Closing Date 09/26/2017
Posting Type Open To All Applicants
Posting Number S17834

Advertising & Screening Information

Quick Link for Internal Postings http://jobs.nd.edu/postings/10204

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a regular full or part-time employee of the University of Notre Dame?
    • Yes
    • No
  2. * Do you possess a Bachelor's Degree?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
  3. Writing Sample
Optional Documents