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Administrative Assistant -Notre Dame Conference Center (Temporary)

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Position Information

Position Information

Job Title Administrative Assistant -Notre Dame Conference Center (Temporary)
Job Description

Welcome and provide assistance to guests of the Notre Dame Conference Center. Answer phones, take messages and attend to other Information Desk responsibilities. Open and close McKenna Hall and maintain building security when conferences are in session. Assist Director and staff in various clerical and general office duties, including on­ campus errands. Provide support to guests over the phone with online registration questions. Provide technical assistance to guests for audiovisual equipment. Assemble event confirmation folders for event specialist, update room signage to reflect daily use, create daily event sheets. Distribute time sensitive documents to members of the Morris Inn and Conference Center staff. Assist with tracking and management of group room blocks. Enter updates and edits to event information documents as required. Make copies, fax information, and ship packages for customers. Assist Event Registration Coordinators in larger conference registrations. Assemble conference materials such as name tags, folders, tent cards, and mailings. Reach out to clients to confirm details for upcoming events. Handle additional special projects for Director and staff.

Minimum Qualifications

Candidate must be able to multitask working in a fast paced environment. A preferred candidate would be detail oriented, reliable and punctual and be able to work nights and weekends.

Preferred Qualifications
Special Instructions to Applicants
Department Morris Inn (55015)
Department Website
Family / Sub-Family General Admin / Dept Admin
Career Stream/Level Temporary
Department Hiring Pay Range $11.00-$13.00
Pay ID Bi-Weekly
FLSA Status T1 - Non-exempt Temp/On-call Hourly
Job Category Temporary
Job Type Temporary
Schedule: Days of Week & Hours

Work schedule will vary week to week, will include nights and weekends and some holidays

Schedule: Hours/Week 20-30 hours/week
Schedule: # of months 12

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

Job Posting Date (Campus) 04/06/2017
Job Posting Date (Public) 04/06/2017
Job Closing Date 05/02/2017
Posting Type Open To All Applicants
Posting Number S17278

Advertising & Screening Information

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Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
Optional Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application